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2024 SAIL/Cyamus Joint Annual Conference: Code of Conduct

A website for the 2024 SAIL/Cyamus Joint Conference

Code of Conduct

The Joint SAIL/Cyamus Conference is an inclusive, friendly and safe collaboration opportunity.  It is intended as a collaborative, community focused forum, committed to openness and transparency. We are equally committed to helpful and respectful communication.

SAIL and Cyamus leadership, and conference hosts, are dedicated to providing a harassment-free conference experience for everyone regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of event participants in any form. Sexual or discriminatory language and imagery is not appropriate for any event venue, including talks and associated social events. Participants at an event violating these rules may be sanctioned or expelled at the discretion of the organizers, and their details provided to partner institutions and events.

Harassment includes offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, sexual and or discriminatory images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.



Participants asked, by anyone, to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, the organizers may take any action they deem appropriate, including warning the offender or immediate expulsion from the event. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the event staff immediately.

We expect participants to follow these rules at all event venues and event-related social activities.



If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. You can make a personal report by contacting individual conference staff:

  • Joyce Shaw, Conference Host (
  • Amanda Whitmire, Cyamus Representative (


When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened. This can be upsetting, but we'll handle it as respectfully as possible, and you can bring someone to support you. You won't be asked to confront anyone and we won't tell anyone who you are. Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.



The Cod of Conduct

The Cod of Conduct (a drawing of a cod wearing a monacle).

Image courtesy of BHL. Monocle icon courtesy of Noun Project.


This code of conduct is adapted from the Barry Lawrence Ruderman Conference on Cartography and Stanford University Libraries.